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Privacy statement

Thank you for visiting the Sisters of Providence website. Your privacy is important to us. We recognize our obligations to keep your information secure and confidential.

This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and what choices you have. It relates to all our business activities, not just this website.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to ma@spsmw.org, or via the other methods on our contact page.

Who are we?

We are the Sisters of Providence of Saint Mary-of-the-Woods, Indiana. Our website address is: https://spsmw.org.
Material on this website has been posted for the convenience and general information of persons interested in the Sisters of Providence, their ministries and issues of concern to them, their associates, co-ministers, and persons who have or wish to have association with them or learn about them.

Links to other websites from this site are for user convenience only and do not represent endorsement. By providing these links, the Sisters of Providence assume no responsibility for, nor do they necessarily endorse, these websites, their content or their sponsors.

How do we collect information from you?

We obtain information about you when you contact us via contact forms, email or by phone about our organization or services.

We also collect information from you if you leave a comment on our blog, voluntarily sign up for an event or service, or make an online donation.

What information do we collect & how is it used?

We collect information to allow us to fulfill our obligations to our clients, and to respond to business enquiries.

Sensitive data

We do not request or require sensitive personal data (e.g. health, genetic, biometric data; racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sexual orientation, and criminal convictions).

Children’s information

Our services are not directed to children under 13. If you learn that a child under 13 has provided us with personal information without consent, please contact us.

Third Parties

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

We may pass your information to third party service providers who we have engaged for the purpose of completing tasks and providing services to you on our behalf (for example, we may provide your contact details to a payment processor to enable your online donation). We disclose only the personal information that is necessary to deliver the service.

Alumni of former schools

The Sisters of Providence manage a volunteer network of alumnae/i associations for former SP schools. If you are an alumnae/i of a former SP school and voluntarily provide that information to us, we will share your name, address, telephone number and email information with the volunteer alumnae/i association coordinators for your school, unless you request otherwise. The information is shared specifically for the purposes of organizing alumnae/i reunions. Please submit requests to withhold information from alumnae/i associations to ma@spsmw.org or call 812-535-2800.

Donations and emails

You may be asked to voluntarily provide your name, mailing address, phone number, credit card number, email address or other personal information in order to make a donation, make purchases or to have access to some features of the site.

We strive to respect your communication wishes and create our email messages and mailings to be relevant to your interests and desires for information. You may unsubscribe from our communications at any time.

MailPoet newsletter & emails

If you have subscribed to our newsletter or if you are a member of our website (you can log in) or if you have purchased on our website, there is a good chance you will receive emails from us.

We will only send you emails which you have signed up to receive, or which pertain to the services we provided to you.

To send you emails, we use the name and email address you provide us. Our site also logs the IP address you used when you signed up for the service to prevent abuse of the system.

This website can send emails through the MailPoet sending service. This service allows us to track opens and clicks on our emails. We use this information to improve the content of our newsletters.

No identifiable information is otherwise tracked outside this website except for the email address.

IP address for searches

All searches performed using the internal site search are logged in the database, including the following information: the search query, the number of hits found, user ID for users who are logged in, date and time and the IP address. The IP address is stored for security and auditing purposes.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

We collect information about visitors who comment to send to our Akismet anti-spam service. The information typically includes the commenter’s IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself).

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you fill out a contact form on our site, the information you provide is stored only for the purposes of replying to your submission and is not used for any other purpose.

Cookies

Commenting

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Site users

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Cookies used

To update your consent as to what cookies this site saves in your browser, access your cookie settings here.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We may collect information that is anonymous, such as your computer/internet ID. This information helps us to evaluate how our visitors use and navigate our website on a collective basis, including the number and frequency of visitors to each page on the website and the length of visits. We hope that, by using anonymous statistical information including Google Analytics demographic and interest data, we can update the site to make it more useful for all users.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

The search logs for internal site searches are stored indefinitely.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Controlling your information

You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation. If you wish to exercise these rights, please contact us, including your email address in the first instance (this is the unique identifier we use to identify and collate personal information).

Requesting a copy of your information

You may request a copy of any data we hold about you. Contact ma@spsmw.org.

Updating or correcting your information

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please contact us so we may correct our records.

Deleting your information

You have the right to request erasure of your personal information. Unless there is a compelling reason for the data not to be erased (for example, if we need to use that data to fulfil our contractual or legal obligations), your personal data will be deleted on request.

Users have the ability to leave comments on our blog. To maintain flow of conversation, blog comments will not normally be deleted (unless there is a compelling reason to do so), but all personally identifying information will be removed.

Automated decision making

We do not use any personal information for automated decision making or profiling; your data is not subject to automated decision making or profiling.

Additional information

Any additional questions can be directed to ma@spsmw.org.

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