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Major Gift Officer

Sisters of Providence 

Job Description

Job Title:           Major Gifts Officer

Department:      Advancement Services

Reports to:        Director of Advancement Services



The Major Gifts Officer develops the capital campaign giving and major gift program for Advancement Services – creating and implementing goals and strategies for moving individuals with capacity and high net worth individuals along the giving process to make a significant or transformational gift. The Major Gifts Officer also solicits grant support from foundations and organizations. This role includes promoting support for all ministries, matching donor interest with strategic priorities of Sisters of Providence as directed by General Administration. Initially, the person in this position will have primary responsibility for securing commitments for the silent phase of a capital campaign.


  1. The Major Gifts Officer
  2. Carries a portfolio of 100 donors/prospects with the capacity to give significant gifts during their lifetime.
  3. Identifies and researches prospects for leadership giving, qualifies capacity and interest in SP ministries, establishes relationships, engages individuals in their areas of interests, cultivates relationships, solicits support and stewards personal relationships. New leads will come through a variety of sources: Sisters of Providence and Providence Associates; General Officers and members of the Mission Advisory Board; collaboration with the Annual Fund Manager and Constituent Engagement & Planned Giving Manager; and referrals from legal and financial advisors.
  4. Maintains a calendar of grant opportunities and collaborates with sponsored institutions and ministries on seeking grant funding for strategic priorities.
  5. Works with the Advancement Services Manager to analyze the donor database and develop appropriate processes to leverage data for major giving and grant opportunities.
  6. Designs and creates promotional materials in collaboration with other members of the Advancement Services team and sponsored institutions and ministries for capital campaigns and major gift opportunities as needed.
  7. In collaboration with the Annual Fund and Donor Relations Manager and the Stewardship and Donor Recognition Coordinator, stewards relationships with those who have already made capital campaign or major gifts/pledges.
  8. Designs a personalized strategy and solicitation plan for each donor/prospect and engages General Officers and sisters who have relationships with the donor/prospect to serve on the solicitation team and reports on related timelines and action plans.
  9. Prepares personalized solicitation proposals and presents these in person.
  10. Writes grant proposals and prepares interim and final reports on funded projects.
  11. Briefs the capital campaign Project Manager, Director of Advancement Services and General Officers through regular reports and campaign reports of moves management results especially active solicitations and gifts.
  12. Assists in the development of an appropriate major gifts program budget.
  13. Maintains an awareness of giving trends and best practices through professional development opportunities.
  14. Promotes the major gifts program by creating relevant and appealing materials, maintaining content on the website, attending alumni gatherings and other special events, as well as through social media vehicles.
  15. Reviews and recommends updates to giving policies and procedures, as well as gift acceptance policies and procedures, on an annual basis and as tax code changes direct.
  16. Invites donors to create video and written donor testimonials that encourage others to consider making significant gifts to Sisters of Providence.
  17. Tasks performed on a regular basis
  18. Participates bi-weekly in Advancement Services staff meetings.
  19. Collaborates with the Stewardship and Donor Recognition Coordinator regarding the recognition program (Tree of Life, Rooted in Providence, etc.) for capital campaign and major gift donors.
  20. Provides Director of Advancement Services with bi-weekly status reports.
  21. Periodically reviews and recommends updates to the giving website pages.
  22. Assists donors wishing to donate gifts of appreciated stock.
  23. Participates in the annual performance review process.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The person in this position should demonstrate

 Ability to work independently and as a team member.

 Good project management and organizational skills.

 Excellent interpersonal skills.

 Keen knowledge of and ability to use social media sites.

 Commitment to mission and awareness of the broad range of Sisters of Providence ministries.

 High motivation to set and achieve measurable goals.

 Good computer skills including word processing and spreadsheets.

 Understanding of Raiser’s Edge database capabilities and functions and/or familiarity with a gift processing program.

 Ability to gather and understand statistical data.

 Ability to maintain confidentiality.

 Excellent ability to express oneself clearly and empathetically in all forms of communication, including speaking, writing, one-on-one and in group settings.

 Understanding of basic mathematical concepts.

 Ability to analyze statistical data.

 Ability to prioritize tasks and assignments.

 General knowledge of planned giving vehicles.


 Minimum of bachelor’s degree and/or appropriate experience

 Documented, progressively responsible experience in fundraising required

 Experience in contact management, moves management and fundraising databases required

 Experience in capital campaign fundraising preferred

 CFRE or other fundraising certification preferred




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 Ability to speak knowledgeably and comfortably with people from all walks of life

 Ability to meet deadlines

 Ability to manage multiple tasks

 Ability to work occasional evenings and weekends

 Ability to travel for donor and prospect visits

 Ability to concentrate in a busy workplace

 Eye-hand coordination and manual dexterity sufficient to operate a keyboard

 Normal range of hearing and vision needed for computer work

 Prolonged sitting


The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The Advancement Services office is typically a busy place, with many deadlines to meet, and it is possible that the office will be noisy at times. Several staff members are provided a private office because of the need to hold confidential meetings and conversations with personnel and constituents. Other staff members are provided individual work cubicles. The cubicles, however, do not allow for total privacy; therefore, consideration of co-workers is necessary and the ability to maintain confidentiality is essential. The atmosphere in the office is somewhat casual, but employees are expected to maintain a sense of decorum even in this casual setting.


In support of the Land Ethic, all persons employed with the Sisters of Providence will reduce, reuse, recycle and conserve energy.

To apply for this position

You may apply via online application or send resume and cover letter to hr@spsmw.org. If mailing your application, send to Sisters of Providence, Attn: HR Department, 1 Sisters of Providence, Saint Mary-of-the-Woods, IN 47876. You may be asked to complete additional application materials if you are called for an interview. All persons hired for positions with the Sisters of Providence are asked to complete an application.

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