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Dietary Clerk

Sisters of Providence

Job Description


Job Title:                 Dietary Clerk

Department:          Food Services

Reports to:             Food Services Mgr



Performs a wide variety of tasks and operations for the Sisters of Providence and Guest services as directed in the Diet Office.  Follows all food code regulations, practices, and procedures. Follows policies and procedures for all Sister and Guest relations and exhibits appropriate communication and confidentiality skills with all other departments on a daily basis.  Is organized in work requirements and accepts additional responsibilities as assigned with special functions. Works with serving staff on a daily basis ensuring proper serving sizes are being used.



  • Visits all new residents to gather proper information to complete dietary assessments.
  • Keeps menus, resident’s preferences and standing orders updated in the menu program and index cards to meet resident’s dietary needs ensuring they are all correct.
  • Maintains monthly worksheets for staff, healthcare meal guest reports and resident’s worksheets as assigned by supervisor.
  • Communicates with Department supervisor, production and support staff on food service needs regarding menus, communication tools as directed on a daily basis and for meal or diet changes with resident’s changes as they occur.
  • Responsible for preparing and posting weekly menu copies, daily dining room menus, communication tools as directed on a daily basis.
  • Participates in meetings or committees for health care areas assigned by supervisor.
  • Keeps resident information, menu items and master menu updated and correct in menu program.
  • Maintains and reports and records or equipment malfunction to Production Manager on a timely basis.
  • Keeps office area neat, clean, organized, and maintains office inventory for supplies.
  • Maintains monthly worksheets for staff, healthcare meal guest reports and resident’s worksheets as assigned by supervisor.
  • Knowledgeable of therapeutic diet preparation and modified menus and keeps knowledge current by using Indiana Diet Manual.
  • Performs other duties as assigned.




  • Must know how to plan, organize, and measure ingredients in order to provide consistent quality in an attractive manner for meal service in a timely manner.
  • Must know how to operate and care for institutional kitchen equipment and appliances, and be alert of hazards.
  • All job duties are expected to be completed in accordance with the mission of Sisters of Providence.
  • Must be able to read and follow directions and prepare foods according to set recipes.
  • Ability to communicate clearly with other staff members of the food service staff and other departments.
  • Must be able to anticipate daily work flow and rearrange schedule to meet the demands of the department.
  • Able to work independently
  • Able to identify issues that affect the work area and report to Food Services Management team
  • Able to fill out reports as required regarding meal services


  • High school graduate or completion of GED
  • Minimum of 3 years’ experience in quantity food services in a cook’s position.


The Sisters of Providence (Sisters) are committed to the fair and equal employment of individuals with disabilities.  It is the Sister’s policy to reasonably accommodate qualified individuals with disabilities unless the accommodation would impose an undue hardship on the congregation.  In accordance with the Americans with Disabilities Act (ADA) as amended, reasonable accommodations will be provided to qualified individuals with disabilities when such accommodations are necessary to enable them to perform the essential functions of their jobs or to enjoy the equal benefits and privileges of employment.  This policy applies to all applicants for employment and all employees.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Individual must  be able to endure at least eight  hours  of continuous work  requiring, but  not limited  to, standing, walking, climbing, stooping, bending, stretching, pulling  and  lifting  up to 30 pounds. Individual could be exposed to communicable diseases.  May be exposed to potentially hazardous situations due to use of high temperature producing equipment:  caution must be employed at all times.  Muscle fatigue and backache may result after prolonged and repetitive work.


A kitchen  environment may include  wet/slippery floors, sudden temperature changes, high humidity, frequent exposure to hot/cold (clear  and soapy) water, equipment and  machine noises, the possibility  to incur  cuts and  burns, and  exposure to toxic substances (cleaning chemicals).


In support of the Land Ethic, all persons employed with the Sisters of Providence will reduce, reuse, recycle, and conserve energy.

This job descriptions not intended to be all inclusive. The staff member may be required to perform other work related tasks as assigned or requested by the supervisor or management. The job description is simply a communication tool and is subject to change as the needs prevail. This document is not intended to imply a written or implied contract of employment.




To apply for this position

You may apply via online application or send resume and cover letter to hr@spsmw.org. If mailing your application, send to Sisters of Providence, Attn: HR Department, 1 Sisters of Providence, Saint Mary-of-the-Woods, IN 47876. You may be asked to complete additional application materials if you are called for an interview. All persons hired for positions with the Sisters of Providence are asked to complete an application.

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